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The Willows Blog

The Event Planner's Guide To Choosing The Venue That's Right For You


In order to host the best event possible, it is important to find the best venue for your specific hosting needs. Unfortunately, when planning an event it can be challenging finding a venue that is able to satisfy all of your specific criteria, and there are often a lot of key factors that go unconsidered or simply overlooked due to the sheer amount of work that goes into planning.


The Event Type


To begin, it's important to remember that the best venue for you depends on a combination of a wide range of factors--many of which are determined by your personal needs.


For this reason, it can be extremely helpful to consider the type of events that are usually held at the venue you're considering, and compare them to the type of event that you're looking to host. 


Location, Location, Location


When considering where to host your event, the location of the potential venue is obviously an extremely important factor. An event can be made--or broken--by the distance that your guests will have to travel to get there.


Hosting an event in a location that is not easy to access or is too far to be practically reached will cause the amount of guests to decline, whereas an event that is held in an easily accessible location will have the opposite result.


It is, however, important to not settle for a venue that is not able to meet your needs. You should make sure to select a venue that is in the sweet spot between matching your requirements and being close or accessible enough to be the best choice.




If the event you're planning to host happens to involve specific requirements that differentiate it from the events the venue usually hosts, contacting the venue beforehand might be a good idea. It is important to maintain good communication with the venue you're considering, and to ask how they plan to cater to your specifications.




Similarly, by checking the services that the venue offers you should be able to get an idea about if they'll be able to provide exactly what you're looking for. If you find that some of the services your event requires are not typically provided, you may need to either ask the venue if they'll be accommodate you, or give serious consideration to finding another venue entirely.


History and Reputation


Lastly, it is important that the venue you select has a history of success. Too much work goes into planning a corporate, personal or celebratory event to have it put in jeopardy by factors outside of your control.


For this reason, you should always choose a venue that has a positive history and reputation.


The Willows


Here at The Willows, our conveniently located venue has a proud of history of hosting all types of events. Our most popular events are weddings and corporate or personal functions, yet we are adaptable enough to meet the needs of all our clients.


We are located conveniently near the Melbourne CBD and our reputation speaks volumes for itself.


Contact us today to find out if we can provide you with the exact services that you need to host the best event imaginable.

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