The Willows Blog
Planning the Ultimate Corporate Event
- Thursday, 30 March 2017
Planning a corporate event can be quite a responsibility. As a planner, you will be required to draw heavily on your organisational skills with a touch of design finesse. Whatever the size or reason for your corporate event, a checklist is vital. Making a checklist before you set out will reduce stress and allow for a more confident vision of your event before it unfolds.
Here’s our guide to the ultimate corporate event.
Before you get started, be clear about your budget and the scale of your event. This will set the preliminary guidelines for all design ideas to follow.
Consider the nature of the occasion and whether a theme will enhance the event. Fundraisers, staff parties, awards ceremonies and presentations can all take place within a themed environment while still addressing the business side of things. If you would like to add a bit of colour to your evening, decorating and dressing around a theme will make the evening memorable.
Choose a venue that can accommodate corporate events. If you’re not sure about the suitability of a floor plan, technological support, catering or decor, you can speak with an events planner. A sophisticated venue is everything, allowing you to offset your event with an elegant backdrop in quality heritage surrounds.
With years of experience providing confident competent events for corporate gatherings, The Willows can help. Classic architecture, well-appointed rooms, a fabulous menu and an excellent event planning team make us the ideal choice for a corporate event.
How many people will attend the event and what kinds of seating will the guests need? Will seating be allocated or causal? If there are periods of mingling, how will these be placed against time for speeches?
Comfortable seating and easy access for all guests are essential. Where mingling or interaction is encouraged, make sure the seating plan is easily navigated, or arrange for a clear space to be set aside.
Elegant low lighting sets a classical mood while cocktail events may call for something more dynamic. Whatever your lighting choice, it must allow for the key tasks to be carried out. Speeches and presentations will, of course, require adequate lighting.
Are there audio visual requirements? Can your venue supply these and more importantly, can you rely on them? The last thing you want to be responsible for is a technical fault.
The Willows is experienced in providing technical support for corporate events. We are here to discuss your requirements throughout the course of your event planning.
Food is a wonderful equaliser, ice breaker and enhancer of corporate events. A well-catered event puts people at ease, making them feel looked after and respected. Where diversity exists in the dietary requirements of guests, it is important to ensure this can be met by your caterer.
The Willows can provide onsite catering of the finest quality, taking all the stress out of organising separate catering. From breakfast meetings to BBQ lunches, cocktail menus to fine dining, we have it covered. We have the best chefs cooking with the nation’s finest produce so you can be assured of an unforgettable culinary experience.
The food and drinks you choose should match your night and your corporate identity. At The Willows, we are experts at matching all these considerations. Choose from our much-loved pre-set menus, or have one custom designed for your event.
For a venue that really delivers, Contact The Willows and start planning your corporate event today.